business planning

Heading away for the holidays: Essential preparations for busy business owners

Discover our essential steps for busy business owners to prepare for a worry-free Christmas break. From delegation strategies to tech optimisation, financial readiness, read on to find out more.


Nov 12, 2023

As the festive season approaches, the prospect of taking some well-deserved time off is a welcome thought for many Kiwi business owners. However, before you head out for that long-awaited holiday break, ensuring your business is prepared to run smoothly in your absence is crucial. Here’s a comprehensive guide on what you need to prepare before you jet off for your Christmas holidays.

Plan Ahead

  1. Delegate Responsibilities: Identify key team members who can oversee various aspects of your business while you’re away. Make sure they understand their roles and have the necessary authority to make decisions in your absence.
  2. Communicate Expectations: Clearly communicate your expectations and any specific tasks or projects that need to be managed during your absence. Provide detailed instructions and guidelines to ensure clarity.
  3. Set Up Contingency Plans: Prepare contingency plans for potential emergencies or critical situations. Outline steps to be taken in case of unexpected issues, and provide contact information for you or someone responsible if urgent decisions are required.


Technology and Operations

  1. Automation and Tools: Leverage automation tools for scheduling social media posts, emails, and other routine tasks. This ensures a consistent online presence and streamlines operations.
  2. Remote Access and Monitoring: Ensure that you have remote access to essential business systems or that someone you trust has access to address any unforeseen technical issues.
  3. Backup and Security: Prior to leaving, back up crucial data and ensure that your security systems (both physical and digital) are in place to prevent any breaches or mishaps in your absence.


Financial Readiness

  1. Invoicing and Payments: Send out invoices in advance and follow up on pending payments to maintain healthy cash flow during the holiday season.
  2. Banking and Cash Flow Management: Plan your cash flow to cover expenses and any operational needs while you’re away. Automate payments or set up recurring transfers to avoid any financial hiccups.
  3. Notify Stakeholders: Inform key stakeholders, including clients, suppliers, and partners, about your holiday schedule. Set expectations for any delays in responses or deliveries during this period.

Personal Touch

  1. Set Boundaries: Even though you’re on your Christmas holidays, set boundaries for work-related communication. Consider checking in at designated times to avoid being constantly connected.
  2. Take Care of Yourself: Remember, taking a break is essential for your well-being and productivity. Use this time to relax, recharge, and spend quality time with family and friends (and hopefully enjoy some sunshine)!
  3. Reflect and Plan: Use the holiday break to reflect on the past year and strategise for the upcoming year. Set goals and plans for your business in the new year.

Heading away for the Christmas holiday can be a time of fun and relaxation, but it requires thoughtful preparation to ensure that your business continues to run smoothly in your absence. By planning ahead you can enjoy your holiday with peace of mind, knowing that your business is in capable hands. If you need help with any pre Christmas planning get in touch with our team today on 0800 555 024. 

Have a great Christmas 🎄

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